Exciting News: Introducing Our New Virtual I-9 Solution!

At Truescreen we are committed to continuously enhancing our services to best serve your needs. We are thrilled to share some fantastic news that will streamline your employee onboarding process and ensure compliance with the latest regulations. The Department of Homeland Security (DHS) has released the final rule authorizing Form I-9 completion via video conference for some employers (the "API" rule). Truescreen has reviewed advanced copies of the rule and is excited to announce our newest Form I-9 solution.

The Rule:

The "API" rule allows certain qualified employers (namely, those who are E-Verify participants in good standing) to conduct Form I-9 document inspections virtually if:

The hiring is being done through an E-Verify hiring site and an E-Verify case is created for each new hire;
The employer retains copies of all documents used in the Form I-9 completion process;
The employer and/or those creating the E-Verify cases complete certain trainings; and
The employer and/or authorized representative examines the copies of the documents submitted by the employee, conducts a video call with the employee where those same documents are presented again, and notates the virtual inspection on the Form I-9 itself.

Employers may begin using this method on August 1, 2023, but may continue conducting in-person document inspections and Form I-9 completion if they choose to do so. The API rule gives organizations another means by which Form I-9 can be completed. However, those implementing both in-person and API completion methods must ensure that they are not offered in a seemingly discriminatory manner.

The entire text of the rule is available here and the implementing guidance available here. Truescreen encourages all organizations to thoroughly review the rule with competent legal counsel and their internal teams before implementing a virtual inspection program.

Current I-9 Verification Options:

i9Success Traditional: Our take on the classic method of Form I-9 completion, whereby the employee completes Section 1 electronically with the assistance of error-minimizing restrictions and validations using a credentialed log-in and your company representative meets with the employee in person and completion of Section 2.
i9Success Remote Station | Brick and Mortar: A remote network of expert completers at physical locations, ensuring efficient and accurate Section 2 and 3 completions guided by our state-of-the-art, proprietary software. This option also allows employers to pair Form I-9 completion with other services, such as fingerprinting, and badge photography.
Find-a-Friend | Brick and Mortar: A platform where employees complete Section 1 electronically and a friend, colleague, or mentor completes Section 2 or 3 on behalf of the employer.